The average American spends 2.5 days a year looking for lost items. When you lose a document at work, that’s 2.5 days of lost productivity, missed deadlines, and a whole lot of frustration.
A recent update from Google aims to solve this stressful problem with a new AI-driven search feature that ensures the speedy recovery of lost files.
“Document AI Warehouse applies the best of Google Search and AI technologies to documents,” said Head of Product Management Kiran Bellare, announcing the new tool. “Document AI capabilities can help both users to find the information they need to do their jobs faster and organizations to do more with the data in their documents, from contracts, invoices, and HR records to bills of lading, engineering spec sheets, and more.”
What is Document AI Warehouse?
Document AI Warehouse is more than just a simple search and archive solution. It allows organizations to search, store, govern, and manage their documents from a single hub and provides more functionality than on-premises or generic cloud-based storage thanks to its flexibility, streamlined structure, integrations, and ease of use.
Organization - Document AI Warehouse can handle both structured and unstructured data, using AI to automatically extract and classify the information. Documents are cataloged into folders based on their application, allowing users to search within a specific folder i.e., if they’ve lost a bank statement, they’ll search the folder labeled ‘bank accounts’.
Search - Users can explore, view, search, and filter documents using a powerful semantic search that allows for misspellings, abbreviations, and other linguistic quirks. Admins can also customize the search function with industry or company-specific terms. The intuitive interface allows searchers to spot key information in documents without even having to open them, further speeding up search times.
Integrations - Document AI Warehouse’s powerful data-collection capabilities can classify and extract huge volumes of bulk data within seconds and provide notifications that integrate with document processing applications and workflows. These notifications can be triggered when new documents are created, updated, or deleted so managers can more easily track document pipelines.
Benefits to business
Document AI Warehouse doesn’t just make life at the office a lot easier. It’s also a huge cost-saver for busy businesses.
When employees lose a document, they have to take time out of their workday to hunt it down. That distraction pulls them off the task they’re on, disrupting their focus and concentration as well as monopolizing their time.
If the document is client-related, it can also affect service to the end user. Leaving clients, customers, and partner organizations waiting while you retrieve their data makes your organization look unprofessional at best and a security risk at worst. Imagine a legal firm, financial institution, or healthcare provider handling large volumes of sensitive, personal information. Misplace one of those documents, and you’ve got a potential data protection breach on your hands.
Using Document AI Warehouse reduces that risk, providing fast, efficient searches that save money, improve employee productivity and experience, and give employers invaluable peace of mind.
To find out more about Document AI Warehouse or any applications within the Google ecosystem, contact our team of Google-certified technicians. As a Google Cloud Premier Partner, we’re highly knowledgeable and experienced in adapting Google’s toolkit to businesses of all sizes and sectors. Schedule a consultation today to discover how we can transform your IT infrastructure to make your processes more efficient and cost-effective.
Contact Us to Learn More about Transforming Your Business